From 16 February 2019, the Authentic Instruments Regulation will reduce red tape for EU citizens travelling to other EU countries. For example, public documents (birth certificate, marriage certificate, etc.) must be accepted as authentic without the need for a stamp of authenticity (apostille). The regulation also removes the obligation to provide a translation of a document – if the document is not written in one of the official languages of the EU country requesting the document, the citizen can request a multilingual standard form from the issuing country. Find out more about the amendments to the Regulation on authentic instruments and the public documents to which it applies. The Netherlands acceded to the Hague Convention on Exemption from Legalisation for Foreign Public Documents in 1965. Therefore, no diplomatic certification or consular legalization of public documents from the Netherlands is required for successful legal communication with another Convention member State. Documents only need to be certified by an apostille certificate with an “apostille” stamp by the authorities of the issuing state to be valid in the destination country. Official and unofficial documents consisting of one or more pages or parts and published in any language may be certified. A certified copy of the document is valid for the duration of the original document.
An oath is used for documents that require an affidavit (PDF 33KB). How someone in the Netherlands can legalize, testify or legalize documents, take the oath of British citizenship and receive informative notes. We issue longer certified copies of UK educational materials. Although a document is considered an authentic copy of the original, a notary does not certify any facts stated in the deed, but only the correspondence with the text and details of the original document. Certified copies of documents by a notary will only be made upon presentation of the original documents, but your personal presence during this procedure is not required. Depending on your country of origin and situation, additional documents may be required in addition to the above documents. For this reason, always contact the Ministry of Foreign Affairs first. Whenever possible, it is a good idea to arrange document authentication before travelling to the Netherlands, as authentication is done by your home government. If the document is written in a language other than English, French or German, you may need to provide a translation by a sworn translator. If the translator is not based in the Netherlands, you may need to legalize both the original document and the translation, otherwise legalization of the document will suffice.
If you need a certified document after moving to the Netherlands, you should contact your country`s embassy or consulate to find out the best way to proceed. More information on document legalization can be found here. Documents written in Dutch, German, French and English can be apostilled in the Netherlands without translation. For other documents, a notarized translation is required. If you are asked to obtain certain documents from the British Government because you are a British citizen, please print this letter and present it to the Dutch authorities, stating that the British Embassy does not and cannot provide British nationals with documents proving that you can marry freely. Persons coming to the Netherlands from abroad may be asked to present documents from their country of origin, such as a birth or marriage certificate. Since these documents do not always comply with Dutch legal requirements, some of them first require legalism to prove that the document was issued by an authorized person and that the signature on the document actually belongs to that person. It is therefore advisable to have certain documents certified before coming to the Netherlands. This service is for non-marital purposes only. See the marriage documents above if the Dutch authorities require you to present certain documents to get married in the Netherlands. If you want to get married or enter into a registered partnership in the Netherlands, contact the relevant local authorities to find out about local marriage laws, including the documents you need. This service is for clients who need to sign a document and have their signature certified by a consular officer.
The document must be created before your appointment, as we do not create documents for you. We do not process wills, estates or witnesses to documentary surveys. JuridConsult offers document certification services at a price of € 65.00 (excluding 21% VAT) per document. If you need to notarize a number of documents, our company will be happy to offer a 5% discount. The authentication required depends on the country you are from. Some countries have agreements in place with each other, which means you may be able to go through an expedited process or even waive authentication. Learn about legalization conventions and research the requirements of different countries. The best-known legalization convention in the world is the Apostille Convention of 5 October 1961, which simplified the legalization of documents. According to this convention, a document can be legalized by issuing a single apostille stamp.
For example, a marriage certificate with an apostille stamp is valid in all countries party to the Apostille Convention. Certified copies of documents? Documents such as passport, diploma, birth certificate, driver`s license, etc. are issued in a single original copy. You may need to certify a copy of such a document, for example for the recruitment process, enrollment in an educational institution, registration of inheritances, benefits, pensions and payments, ordering various real estate transactions, etc. Details of the supporting documents to be brought can be found in the individual services below. Make sure you have acceptable proof of address and identity, as well as payment of any fees. See the full list of consular fees. A work order (PDF 72KB) is used for legal agreements, business documents, etc. It is also used when more than two signatures are required, but not all parties who need to sign the document are present. We can only accept (notarize) the signatures of those present in order to sign the document in front of us and verify that they have signed the document. With the exception of the Affidavit of Marital Status, we only certify documents that must be submitted in the United States.
